Four Vital Steps Involved in a Typical Tendering Procedure

Organizations across globe typically maintain a systematic bidding process for the tenders floated by them in order to provide optimal assurance of the transparency and fairness of the procedure to the various bidders. Even though the minute aspects involved in the bidding process of multiple types of tenders, including electrical, power, construction and irrigation tenders might differ a bit from each other, the key steps coming under it typically remains the same.

Here are the four vital steps that are involved in a typical tendering procedure:

• Identifying the perfect contract: Contractors and vendors would firstly have to actively source tender contracts based on their area of business, scale of operations, as well as geographical location.  They can find the information needed about various tenders from the popular websites that specialize in up-to-date and accurate tender information.
  
• Express your interest: Subsequent to identifying the tender that adequately meets all their requirements, the contractors or vendors would have to let the relevant buyers know about their interest in submitting a bid for it. As the contractors submit their relevant Expression of Interest (EOI), the buyers would provide them with further documentation. This can be in the form of pre-qualification questionnaire (PQQ), or even the invitation to tender (ITT) itself.
  
• Pre-qualification questionnaire (PQQ): This step is focused at eliminating any under-qualified contractors bidding for the tender, so as to reduce the number of participants involved in the tendering process. By evaluating the answers of the PQQ, the buyers eliminate the bidders who do not have adequate experience or ability to be considered for the project in hand.
  
• Invitation to tender (ITT): The bidders qualifying the PQQ stage would subsequently be given the invitation to tender (ITT). This document basically requests a proposal for what the bidders would be able to do in order to complete the relevant project in an efficient manner. When responding to the PQQ, the bidders must also focus on how they would be able to add more value to the project, while underlining their unique selling proposition (USP) and other prominent characteristics.

Contractors and vendors can visit any online portal that features tender details and information, in order to identify the ideal construction, energy or irrigation tender to bid for.